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Add Accounts Receivable - Current Process

steffeydev 2025-01-29 12:04:56 +00:00
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Accounts Receivable - Current Process.-.md Normal file

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How they handle AR (for SNW/Lowe/NUCO):
- Estimate: "standard employees" create estimates in QBO and send to customer
- Invoices: "standard employees" create invoice in QBO and send to customer
- Payments
- Customer can pay through QBO-generated page, which applies directly to invoice.
- SNW customers can also pay through woocommerce (via stripe) or square, and Lowe can also pay through square. Square and woo payments are exported as CSV and manually entered into QBO
- Customers can pay through check
- Weekly they transfer from QBO to QBD (Courtney for SNW, Kayla for NUCO, and Candy for Lowe)
- Filters QBO interface to invoices for last week. Missing invoice number in series means there is a credit memo (refund invoice)
- Enters invoices and credits into QBD manually, but does not apply credit yet. Invoice is entered with only general numbers, less detailed than QBO.
- Reconciles total sales number for week
- Filter QBO interface for payments for last week, and enter them into QBD. Also apply credit memos
- Checks and credit cards from other platforms are batched and recorded in QBD as lump sum.