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Update Brotherton Accounting

steffeydev 2025-02-12 18:51:05 +00:00
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Brotherton-Accounting.md

@ -44,8 +44,8 @@ Company Structure:
- Staff creates sales invoice from existing sales order or from scratch. They will specify the income account for each item, if it is not already set on the item. They should click "Get Advances Received" if there could have been or they know there was an advanced payment, to link that payment to this new invoice.
- Ledger: Credited to income accounts and debited to "Debtors". If there is prepayment linked, then also credit "Debtors" for the pre-payment amount and credit "Customer Deposits".
- When payment entry comes in
- They want to be able to lookup invoices by customer name, invoice number, invoice date, or invoice amount. If they start on the invoice list, they can find invoices by those criteria using the quick filters or full filter, and then once they pull up the invoice they can create the payment off of that.
- This could also be done by starting on the invoice and fetching outstanding orders and invoices, but that only links by customer, and doesn't allow searching by amount. This may be an area for future customizations, where we could build a custom form that allows them to search and then creates the payment draft linked to the correct sales order or invoice.
- They want to be able to lookup invoices by customer name, invoice number, invoice date, or invoice amount. If they start on the invoice list, they can find invoices by those criteria using the quick filters, and then once they pull up the invoice they can create the payment off of that.
- This could also be done by starting on the invoice and fetching outstanding orders and invoices, but that only links by customer, and doesn't allow searching by amount.
- Once they find the invoice, they should create a payment off the invoice
- Ledger: Credit "Debtors" and debit "Undeposited Fund"
- At end of month, accounting staff need: