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Update Brotherton Accounting

steffeydev 2025-02-05 22:41:31 +00:00
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Brotherton-Accounting.md

@ -24,6 +24,14 @@ Company Structure:
- DocType: QB Export Entry, fields for account name, credits, and debits
- A "locking" mechanism to prevent modifying entries in the past month, which will be a server script on the before save action of Sales Invoice and Payment Entry that throws an error if the posting date of the entity is in a previous month and the current user does not have a custom override permission
- When payment entry comes in
- If it can be attached to an invoice, it should go against AR and Undeposited Fund for the correct company
- If the invoice hasn't been made yet (pre-payment), money should go against income and Customer Deposit account. Once invoice is made, it should move from Customer Deposit to Undeposited Funds.
- The staff that creates the sales order or sales invoice will specify what income account the invoice should go to. If specified on sales order, it should copy to the sales invoice.
- At end of month, accounting staff need:
- Trial balance report, so that journal entries can be added to QB
- Sales Tax Liability report, see spreadsheet for example of QB report equivalent. Should be done on cash basis. Data comes from the addresses of the customers on the invoices.
### Pending questions / unknowns
- Does Trial Balance Report work for what they need for manual entry into QB?
- Is there an existing report for what they need for their sales tax calculations, or do we need to make one? How are they doing these calculations now?