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# Adjust Withhold Amount Payment Entry
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#Adjust Withhold Amount in the Payment Entry
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###Question
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# C Form
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#C-Form
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C-Form functionality is only applicable for Indian customers.
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# Changing Parent Account
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#Changing Parent Account
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Chart of Account has hierarchical structure. Each account has a parent it is listed under.
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# Difference Entry Button
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#Difference Entry
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As per accounting standards, debit in a accounting entry must be equal to credit. If not, system does allow submission of accounting transaction, thereby stops ledger posting. In ERPNext, on saving accounting entry, system validates if debit and credit is tallying.
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# Freeze Accounting Entries
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#Freeze Accounting Entries
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To freeze accounting entries upto a certain date, follow below given steps.
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# How To Freeze Accounting Ledger
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#How To Freeze Accounting Ledger?
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If you want to discontinue using specific Account, you can freeze it.
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# Managing Transactions In Multiple Currency
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#Managing Transactions In Multiple Currency
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In ERPNext, transactions can be created in the base currency as well as in parties (customer or supplier) currency. If transaction is created in the parties currency, their currency symbol is updated in the print format as well.
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# Post Dated Cheque Entry
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#Post Dated Cheque Entry
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Post Dated Cheque is a cheque dated on future date. Party generally give post dated cheque, as advance payment. This cheque would be cleared only when cheque date arrives.
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# Tracking Project Profitability Using Cost Center
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#Tracking Project Profibitability using Cost Center
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To track expenses and profibility for a project, you can use Cost Centers. You should create separate Cost Center for each Project. This will allow you to.
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# Update Stock Option In Sales Invoice
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#Delivery from Sales Invoice
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If you have items delivery and invoicing happening at the same time, you can create delivery from with Sales Invoice itself. Sales Invoice has field called **Update Stock**, just before Item table. If this field is checked, on submission of Sales Invoice, stock of Item will be deducted from selected Warehouse.
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# What Is The Differences Of Total And Valuation In Tax And Charges
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#Purchase Tax or Charges Categories
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Consider Tax or Charge field in Purchase Taxes and Charges master has three values.
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# Withdrawing Salary From Owners Equity Account
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#Withdrawing Salary from Owner's Equity Account
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### Question
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# Opening Accounts
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#Updating Opening Balance in Accounts
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If you are a new company you can start using ERPNext accounting module by going to chart of accounts. However, if you are migrating from a legacy accounting system like Tally or a Fox Pro based software
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# Pricing Rule
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#Pricing Rule
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Pricing Rule is a master where you can define rules based on which discount is applied to specific Customer or Supplier.
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# Recurring Orders And Invoices
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#Recurring Orders and Invoices
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If you have a contract with a **Customer** where you bill the Customer on a monthly, quarterly, half-yearly or annual basis, you should use recurring feature in orders and invoices.
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# Maintaining Suppliers Part No In Item
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#Maintaining Supplier's Item Code in the Item master
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For each item, code assigned might differ from the code your supplier has given to that same item. ERPNext allows you to track Supplier's Item Code in the item master. Also you can fetch Supplier's Item Code in your purchase transactions, so that they can easily recognize item referring to their Item Code.
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# Pull Items In Purchase Order Based On Supplier
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#Pull Items in Purchase Order based on Supplier
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**Question:**
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# Purchasing In Different Unit
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#Purchasing in Different Unit (UoM)
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Each item has stock unit of measument (UoM) associated to it. For example UoM of pen could be numbers (Nos) and sand could be stocked kgs. However, when we place an order with Supplier, UoM for an item could change. Like we can order 1 set/box of Pen, or one truck of sand to our Supplier. When creating purchase transacton, you can change Purchase UoM for an item.
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# Allow Fields To Be Changed After Submit
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#Editing Value in Submitted Document
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Once document is submitted, fields are frozen, and no editing is allowd. Still there are certain standard fields like Letter Head, Print Heading which can still be edited. For the custom field, if **Allow on Submit** property is checked, it will be editable even after document is submitted.
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# Creating Custom Link Field
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#Creating Custom Link Fields
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Links field are the ones linked to another document type. For example, customer field is a link field in Sales Order. This field is linked to the Customer master.
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# Customizing Sorting Order In The List View
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#Customizing Sorting Order in the List View
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**Question:** I want records in my Item List sorted based on Desc Order of Item Code.
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# Deleting Custom Reports
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#Deleting Custom Reports
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ERPNext has several [types of reports](/docs/user/manual/en/customize-erpnext/articles/making-custom-reports-in-erpnext) which can be customize as per the companies/users requirement.
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# Disable Rounded Total
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#Disable Rounded Total
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All the sales transactions like Sales Order, Sales Invoice has Rounded Total in it. It calculated based on the value of Grand Total. Also Rounded Total is also visible in the Standard Print Formats.
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# Field Types
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#Field Types
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Following are the types of fields you can define while creating new ones, or while amend standard ones.
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# Increase Max Attachments
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#Increase Max Attachments
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In ERPNext, you can limit how many files can be attached to specific Document. Using Custmize Form, you can set **Max(imum) Attachments** which can be added to a particular documents.
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# Make Field Visible In Print Format
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#Make Fields Visible In Print Format
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Each transaction has Standard Print Format. In the Standard format, only certain fields are displayed by default. If user needs field in the Standard format to be visible, it can be customized by using Customize Form tool.
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# Making Custom Reports In Erpnext
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#Reports in ERPNext
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There are three kind of reports in ERPNext.
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# Managing Dynamic Link Fields
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#Managing Dynamic Link Fields
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Dynamic Link field is one which can search and hold value of any document/doctype. Let's consider an example to learn how Dynamic Link field works.
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# Module Visibility
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#Module Visibility
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If you have permission on specific module, but it is still not visible, following are the possibilities of issues you should look at. Let's consider a scenario that user is permission of Website module, but not able to access it.
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# Perm Level Error In Permission Manager
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#Perm Level Error in Permission Manager
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While customizing rules in the [Permission Manager](/docs/user/erpnext/user/manual/en/setting-up/users-and-permissions/role-based-permissions), you might receive an error message saying:
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# Search Record By Specific Field
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#Search Record by Specific Field
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While creating any document (say Sales Invoice), you have to select other document id in it (say Serial No). For ease in selection, you can also make value of other field of that visible in the search result. Search By functionality enables to define field whos value will be visible in the search result.
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# Set Language
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#Change the Language
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ERPNext is an multi-lingual application. It allows each user to select preferred lannguage. Following is how User can customize language in one's account.
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# Set Precision
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#Set Precision
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In ERPNext, default precision for `Float`, `Currency` and `Percent` field is three. It allows you to enter value having value upto three decimal places.
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# Kanban Board
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#Kanban Board
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Kanban is a Japanese manufacturing system in which the supply of components is regulated through the use of an instruction card sent along the production line.
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# Holiday List
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#Holiday List
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Holiday List is a list which contains the dates of holidays.
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# Leave
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#Overview
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This section enables you to manage leave schedule of your organization. It also explains the way employees can apply for leaves.
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Employees create leave request and manager (leave approver) approves or rejects the request. You can select from a number of leave types such as sick leave, casual leave, privilege leave and so on. You can also allocate leaves to your employees and generate reports to track leaves record.
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# Nested Bom Structure
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#Nested BOM Structure
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**Question:** Our manufacturing process involves producing sub-assembly items before final product. How should we manage BOM master in this scenario?
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# Production Planning Subassembly
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#Production Planning & Subassembly
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if you need Production Planning Tool to consider raw-materials required for the manufacturing of sub-assembly items selected in the BOM, please check following instructions to achieve the same.
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# Valuation Based On Field In Bom
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#Valuation Based On in BOM
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**Question:** What are for various options in `Valuation Based On` in the Bill Of Materials (BOM)?
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# Manufacturing Settings
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#Manufacturing Settings
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Manufacturing Settings can be found at:
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# Salary Slip From Timesheet
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#Salary Slip from Timesheet
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If salary / wages for your employees are calculated based on number of hours worked, you can use Timesheet to track actual hours worked, and for creating Salary Slip.
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# Sales Invoice From Timesheet
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#Sales Invoice from Timesheet
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Customer can be invoiced based on total no. of hours your Employees has worked for that Customer. Timesheet can be used to track actual no. of hours Employee has worked. For example, in the IT services domain, clients are billed based on man-hour bases, where per hour billing cost is pre-determined.s
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# Timesheet Against Production Order
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#Timesheet based on Production Order
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Creating Timesheet for Production Order helps in capacity planning for the Workstations. Also it helps in tracking actual time consumed the Workstation for completing specific operation.
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# Timesheet Against Project
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#Timesheet against Project and Task
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Timesheets can be tracked against Project and Tasks so that you can get reports on how much time was spent on each Task or Project.
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# Assessment Criteria
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#Assessment Criteria
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Assessment Criteria is the parameter based on which you assess the Student.
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# Assessment Group
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#Assessment Group
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Assessment Group tree is a master where you can define the hierarchy for examination conducted in your education institute.
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# Assessment Plan
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#Assessment Plan
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To schedule an assessment/examination for a Student Group, for specific Course, create Assessment Plan. In the Assessment Plan, you can also capture details like:
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# Assessment Result
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#Assessment Result
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Assessment Result is a log of marks/grades earned by the student for specific Assessment. Assessment Result is created in the backend based on the marks entered in the [Assessment Result Tool](/docs/user/manual/en/schools/assessment/assessment_result_tool.html).
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# Assessment Result Tool
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#Assessment Result Tool
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Assessment Result Tool help you entering marks earned by the Students for specific course. In this tool, based on the Assessment Plan, all the Student will be fetched into Assessment Result Tool. Also, Columns for Assessment Criteria will be where marks earned can be entered for each Student.
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# Grading Scale
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#Grading Scale
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In the Grading Scale, you can define various grades and threshold for them. Based on the score earned by an Student for an Assessment, Grade will be assigned.
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# Assessment
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#Assessment
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Every education institute organizes assessment / examination to evaluates progress of their Students. In ERPNext, you can manage complete assessment processing for your ERPNext account.
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# Selling In Different Uom
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#Selling in Different Unit (UoM)
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A sell price unit of measure (UOM) is the UOM with which you price items. You can have multiple sell price UOMs for any inventory item. However, when Customer places, UoM for an item could change.
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# Adding Margin
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#Adding Margin
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User Can apply the margin on Quotation Item and Sales Order Item using following two options.
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# Applying Discount
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#Applying Discount
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There are several ways Discount can be applied on an item in the sales transactions.
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# Close Sales Order
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#Close Sales Order
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In the submitted Sales Orders, you will find **Stop** option. Stopping Sales Order will restrict user from creating Delivery Note and Sales Invoice against it.
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# Drop Shipping
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#Drop Ship
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**Drop shipping** is a supply chain management technique in which the retailer does not keep goods in stock. Instead they transfer customer orders and shipment details to either the manufacturer, another retailer, or a wholesaler, who then ships the goods directly to the customer
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# Erpnext For Services Organization
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#ERPNext for Service Organization
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**Question:** ERPNext looks primarily designed for the traders and manufacturers. Is ERPNext used by companies offering servies?
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# Sales Persons In The Sales Transactions
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#Sales Persons in the Sales Transactions
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In ERPNext, Sales Person master is maintained in [tree structure](/docs/user/manual/en/setting-up/articles/managing-tree-structure-masters.html). Sales Person is selectable in all the sales transactions.
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# Shipping Rule
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#Shipping Rule
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Shipping Rule master helps in defining a rule based on which shipping charge is applied on a sales transactions.
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# Product Bundle
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#Product Bundle
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Product Bundle can be seen as something like a "Bill-of-Material" on the Sales side. It's a master where you can list existing items which are bundled together and sold as a set (or bundle). For instance, when you sell a laptop, you need to ensure that charger, mouse and laptop bag are delivered with it and stock levels of these items get affected.
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# Change Password
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#Change User Password
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Each ERPNext user can customize password for his/her ERPNext account. Also user with System Manager role will be able to reset password for himself as well as for other users. Following are the steps to go about changing your password.
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# Delete A Company And All Related Transactions
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#Delete All Related Transactions for a Company
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Often, users setup all the master data and then create a few dummy records. Then they want to delete the dummy records and the company and start over again, keeping the other master data like Customers, Items, BOMs intact.
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# Edit Submitted Document
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#Edit Submitted Document
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To edit submitted document, you need to cancel it first. Followings are steps to edit submitted document.
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# Integrating Erpnext With Other Application
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#Integrating ERPNext with other Applications
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For now, ERPNext has out-of-the-box integration available for some applications like Shopify, your SMS gateway and payment gateway. To integrate ERPNext with other application, you can use REST API of Frappé. Check following links to learn more about REST API of Frappé.
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# Manage Header And Footer
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#Manage Header And Footer
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Check following to learn how to setup Letter Head in ERPNext.
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# Managing Multiple Companies
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#Managing Multiple Companies
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ERPNext allows you to create multiple companies in a single ERPNext instance.
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# Managing Perm Level
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#Managing Perm Level in Permission Manager
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In each document, you can group fields by "levels". Each group of field is denoted by a unique number (0, 1, 2, 3 etc.). A separate set of permission rules can be applied to each field group. By default all fields are of level 0.
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# Managing Tree Structure Masters
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#Managing Tree Structure Masters
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Some of the masters in ERPNext are maintained in tree structure. Tree structured masters allow you to set Parent master, and Child masters under those Parents. Setting up this structure allows you creating intelligent report, and track growth at each level in the hierarchy.
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# Naming Series Current Value
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#Setting the Current Value for Naming Series
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Naming Series feature allows you to define prefix for naming of a documents. For example, if a Sales Order has prefix "SO", then the series will be generated as SO-00001, SO-00002... and so on. Click [here](/docs/user/manual/en/setting-up/settings/naming-series.html) to learn how you can customize Number Series for a transaction/master in ERPNext.
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# Overwriting Data From Data Import Tool
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#Overwriting Data from Data Import Tool
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Data Import Tool allows importing documents (like customers, Suppliers, Orders, Invoices etc.) from spreadsheet file into ERPNext. The very same tool can also be used for overwrite values in the existing documents.
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# Rename User
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#Rename User
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Renaming functionality allows you to edit id of specific record. User is saved with person's Email Address. Only User with System Manager's role will be able to rename User IDs.
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# Dropbox Backup
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#Setting Up Dropbox Backups
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We always recommend customers to maintain backup of their data in ERPNext. The database backup is downloaded in the form of an SQL file. If needed, this SQL file of backup can be restored in the another ERPNext account as well.
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# Ldap Integration
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#Setting up LDAP
|
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|
||||
Lightweight Directory Access Protocol is a centralised access controll system used by many small medium scale organisations.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Paypal Integration
|
||||
|
||||
#Setting up PayPal
|
||||
|
||||
A payment gateway is an e-commerce application service provider service that authorizes credit card payments for e-businesses, online retailers, bricks and clicks, or traditional brick and mortar.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Razorpay Integration
|
||||
|
||||
#Setting up Razorpay
|
||||
|
||||
A payment gateway is an e-commerce application service provider service that authorizes credit card payments for e-businesses, online retailers, bricks and clicks, or traditional brick and mortar.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Stripe Integration
|
||||
|
||||
#Setting up Stripe
|
||||
|
||||
To setup Stripe,
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Cheque Print Template
|
||||
|
||||
#Cheque Print Template
|
||||
|
||||
Business involves making payment to various parties like suppliers and employees. Payment can be made in various modes like cash, NEFT or cheque. If you are making a payment via cheque, you can also create a Print Format for printing Cheque from ERPNext based on the Payment Entry.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Custom Translations
|
||||
|
||||
#Custom Translations
|
||||
|
||||
User can print the customer's and supplier's document in their local language. For an example if I have customers from germany, france who want quotation in german, french language will be possible with these feature.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Letter Head
|
||||
|
||||
#Letter Head
|
||||
|
||||
Each company has default Letter Head for their company. This Letter Head values are generally set as Header and Footer in the documents. In ERPNext, you can capture the these details in the Letter Head master.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Allow Over Delivery Billing Against Sales Order Upto Certain Limit
|
||||
|
||||
#Allow Over Delivery/Billing
|
||||
|
||||
While creating Delivery Note, system validates if item's Qty mentined is same as in the Sales Order. If Item Qty has been increased, you will get over-delivery validation. If you want to be able to deliver more items than mentioned in the Sales Order, you should update "Allow over delivery or receipt upto this percent" in the Item master.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Auto Creation Of Material Request
|
||||
|
||||
#Auto Creation of Material Request
|
||||
|
||||
To prevent stockouts, you can track item's reorder level. When stock level goes below reorder level, purchase manager is notified and instructed to initiate purchase process for the item.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Creating Depreciation For Item
|
||||
|
||||
#Depreciation Entry
|
||||
|
||||
**Question:** A Fixed Asset Item has been purchased and stored in a warehouse. How to create a depreciation for a Fixed Asset Item?
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Maintain Stock Field Frozen In Item Master
|
||||
|
||||
#Maintain Stock field Frozen in the Item master
|
||||
|
||||
In the item master, you might witness values in the following fields to be frozen.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Manage Rejected Finished Goods Items
|
||||
|
||||
#Manage Rejected Finished Goods Items
|
||||
|
||||
There could be manufactured Items which would not pass quality test, hence rejected.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Managing Batch Wise Inventory
|
||||
|
||||
#Managing Batch wise Inventory
|
||||
|
||||
Set of items which has same properties and attributes can be group in a single Batch. For example, pharmaceuticals items are batch, so that it's manufacturing and expiry date can be tracked together.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Managing Fractions In Uom
|
||||
|
||||
#Managing Fractions in UoM
|
||||
|
||||
UoM stands for Unit of Measurement. Few examples of UoM are Numbers (Nos), Kgs, Litre, Meter, Box, Carton etc.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Opening Stock Balance Entry For The Serialized And Batch Item
|
||||
|
||||
#Opening Stock Balance Entry for the Serialized and Batch Item
|
||||
|
||||
Items for which Serial No. and Batch No. is maintained, opening stock balance entry for them is update via Stock Entry. [Click here to learn how serialized inventory is managed in ERPNext](/docs/user/manual/en/stock/serial-no.html).
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Repack Entry
|
||||
|
||||
#Repack Entry
|
||||
|
||||
Repack Entry is created for item bought in bulk, which is being packed into smaller packages. For example, item bought in tons can be repacked into Kgs.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Serial No Naming
|
||||
|
||||
#Serial No. Naming
|
||||
|
||||
Serial Nos. is unique value assigned on each unit of an item. Serial no. helps in tracking item's warranty and expiry details. Generally high value items like machines, computers, costly equipments are serialized.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Stock Entry Purpose
|
||||
|
||||
#Stock Entry Purpose
|
||||
|
||||
Stock Entry is a stock transaction, which can be used for multiple purposes. Let's learn about each Stock Entry Purpose below.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Stock Level Report
|
||||
|
||||
#Stock Level Report
|
||||
|
||||
Stock Level report list stock item's quantity available in a particular warehouse.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Track Items Using Barcode
|
||||
|
||||
#Track Items Using Barcode
|
||||
|
||||
A barcode is a value decoded into vertical spaced lines. Barcode scanners are the input medium, like Keyboard. When it scans a barcode, the data appears in the computer screens at the point of a cursor.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Adding Attachments To Outgoing Messages
|
||||
|
||||
#Adding Attachments to Outgoing Messages
|
||||
|
||||
ERPNext has in-built file manager. Click [here](/docs/user/videos/learn/file-manager.html) to learn more on how attachments are managed in ERPNext.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Adding File As A Attachment
|
||||
|
||||
#Adding File as a Attachment
|
||||
|
||||
ERPNext allows to attach files with documents. User with a read permission on particular document will also be able to access files attached with it.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Bulk Rename
|
||||
|
||||
#Bulk Rename
|
||||
|
||||
Using renaming tool, you can to rectify/change multiple document ids at once. This tool is only accessible to the User who has System Manager role assigned.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Check Link Between Documents
|
||||
|
||||
#Checking Link Between Documents
|
||||
|
||||
Links option shows one document is linked to which other documents. Check Menu for the Links options.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Delete Submitted Document
|
||||
|
||||
#Delete Submitted Document
|
||||
|
||||
To be able to delete Submitted document, you should first Cancel. Once canceled, you can delete that document from Menu or from the List View of that Document Type.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Duplicate Record
|
||||
|
||||
#Duplicate a Record
|
||||
|
||||
Duplicate feature helps you to copy values of existing document into new document.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Merging Documents
|
||||
|
||||
#Merging Documents
|
||||
|
||||
For a document, if you have two records which are identical, and meant for common purpose, you can merge them into one record.
|
||||
|
@ -1,5 +1,3 @@
|
||||
# Pos View
|
||||
|
||||
#POS View
|
||||
|
||||
POS (point of sale) view renders form in a different layout, optimized for the quick selection of items. This view has primarily been designed for the retail business.
|
||||
|
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