Anand Doshi
commit
aad384c669
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@ -7,19 +7,17 @@ __For Example:__ Consider a customer- Jane D'souza placing an order for a double
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bed costing $10000 She is asked to give some advance before the furniture
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house begins work on her order. She gives them $5000 in cash.
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Go to Accounts and open a new Journal Entry to make the advance entry.
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Once Sales Order or Purchase Order is submitted, you will find option to create Advance Payment entry against it.
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To directly create Advance Payment Entry, Go to:
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> Accounts > Documents > Journal Entry > New Journal Entry
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Mention the voucher type as cash voucher. This differs for different
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customers. If somebody pays by cheque the voucher type will be Bank Voucher.
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Then select the customer account and make the respective debit and credit
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entries.
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Select a Voucher Type based on a mode in which advance payment is made.
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Since the customer has given $5000 as cash advance,it will be recorded as a
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credit entry against the customer. To balance it with the debit entry [Double
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accounting Entry] enter $5000 as debit against the company's cash account. In
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credit entry against the customer. To balance it with the debit entry [as per the Double
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accounting system] enter $5000 as debit against the company's cash account. In
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the row "Is Advance" click 'Yes'.
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#### Figure 1 : Journal Entry -Advance Entry
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@ -43,7 +41,7 @@ will be credited because it has given value.
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<img class="screenshot" alt="Advace Payment" src="{{docs_base_url}}/assets/img/accounts/advance-payment-2.png">
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Save and submit the JV. If this document is not saved it will not be pulled in
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Save and submit the Journal Entry. If this document is not saved it will not be pulled in
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other accounting documents.
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When you make a new Sales Invoice for the same customer, mention the advance
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@ -11,48 +11,35 @@ do not get out of hand, at any point, as per your plans.
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You can define it in the Cost Center. If you have seasonal sales you can also
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define a budget distribution that the budget will follow.
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In order to allocate budget, go to Accounts > Setup > Chart of Cost Centers and click on Chart of Cost Center.
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Select a Cost Center and click on Open.
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In order to allocate budget, go to:
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#### Step 1: Click on Edit.
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> Accounts > Setup > Chart of Cost Centers
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and click on Chart of Cost Center. Select a Cost Center and click on Open.
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<img alt="Accounts Receivable" class="screenshot" src="{{docs_base_url}}/assets/img/accounts/accounts-receivable.png">
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#### Step 1: Click on Edit.
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#### Step 2: Enter Monthly Distribution.
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<img alt="Cost Center" class="screenshot" src="{{docs_base_url}}/assets/img/accounts/cost-center-1.gif">
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#### Step 3:Add New Row and select budget account.
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<img alt="Cost Center Account" class="screenshot" src="{{docs_base_url}}/assets/img/accounts/cost-center-2.png">
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#### Step 3: Enter Monthly Distribution (optional)
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<img alt="Cost Center" class="screenshot" src="{{docs_base_url}}/assets/img/accounts/cost-center-distribution.gif">
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If you leave the** **distribution ID blank, ERPNext will calculate on a yearly
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basis or in equal proportion for every month.
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#### Step 3:Add New Row and select budget account.
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### To Create New Distribution ID
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ERPNext allows you to take a few budget actions. It signifies whether to stop
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, warn or Ignore if you exceed budgets.
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ERPNext allows you to take a few budget actions. It signifies whether to stop, warn or Ignore if you exceed budgets.
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These can be defined from the Company record.
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<img alt="Cost Center" class="screenshot" src="{{docs_base_url}}/assets/img/accounts/cost-center-company.gif">
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Even if you choose to “ignore” budget overruns, you will get a wealth of
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information from the “Budget vs Actual” variance report. This report shows
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month wise actual expenses as compared to the budgeted expenses.
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Even if you choose to “ignore” budget overruns, you will get a wealth of information from the “Budget vs Actual” variance report. This report shows month wise actual expenses as compared to the budgeted expenses.
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{next}
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@ -1,4 +1,4 @@
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Now that you have completed most of the setup, its time to start moving in!
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Now that you have completed most of the setup, its time to start moving in!
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There are two important sets of data you need to enter before you start your
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operations.
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@ -29,11 +29,7 @@ You can select accounts based on the voucher type. In such a scenario, your bala
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#### Temporary Accounts
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A nice way to simplify opening is to use a temporary account
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just for opening. These accounts will become zero once all your old
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invoices and opening balances of bank, debt stock etc are entered.
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In the standard chart of accounts, a **Temporary Opening** account is created under
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assets
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A nice way to simplify opening is to use a temporary account just for opening. These accounts will become zero once all your old invoices and opening balances of bank, debt stock etc are entered. In the standard chart of accounts, a **Temporary Opening** account is created under assets
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#### The Opening Entry
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@ -54,7 +50,6 @@ For example, if you want to update balance in three bank accounts, then make Jou
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Temporary Asset and Liability account is used for balancing purpose. When you update opening balance in Liability Account, you can use Temporary Asset Account for balancing.
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@ -68,26 +63,19 @@ You can make two Opening Journal Entrys:
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* In this method you can update opening balance of specific balancesheet accounts and not for all.
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* Opening entry is only for balance sheet accounts and not for expense or Income accounts.
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After completing the accounting entries, the trial balance report will look
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like the one given below:
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After completing the accounting entries, the trial balance report will look like the one given below:
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#### Outstanding Invoices
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After your Opening Journal Entrys are made, you will need to enter each
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Sales Invoice and Purchase Invoice that is yet to be paid.
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After your Opening Journal Entrys are made, you will need to enter each Sales Invoice and Purchase Invoice that is yet to be paid.
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Since you have already booked the income or expense on these invoices in the
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previous period, select the temp opening account **Temporary Opening** in the “Income” and
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“Expense” accounts.
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Since you have already booked the income or expense on these invoices in the previous period, select the temp opening account **Temporary Opening** in the “Income” and “Expense” accounts.
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> Note: Make sure to set each invoice as “Is Opening”!
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If you don’t care what items are in that invoice, just make a dummy item entry
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in the Invoice. Item code in the Invoice is not necessary, so it should not be
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such a problem.
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If you don’t care what items are in that invoice, just make a dummy item entry in the Invoice. Item code in the Invoice is not necessary, so it should not be such a problem.
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Once all your invoices are entered, your **Temporary Opening** account will have a balance of zero!
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@ -29,7 +29,7 @@ HTML, CSS, Python to learn this. For help, please post on our forum.
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Print Formats are rendered on the server side using the [Jinja Templating Language](http://jinja.pocoo.org/docs/templates/). All forms have access to the doc object which contains information about the document that is being formatted. You can also access common utilities via the frappe module.
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For styling, the [Boostrap CSS Framework](http://getbootstrap.com/) is provided and you can enjoy the full range of classes.
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For styling, the [Bootstrap CSS Framework](http://getbootstrap.com/) is provided and you can enjoy the full range of classes.
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> Note: Pre-printed stationary is usually not a good idea because your Prints
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will look incomplete (inconsistent) when you send them by mail.
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@ -143,11 +143,11 @@ details of Purchase Receipt:
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<p><strong>Stock Ledger</strong>
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</p>
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<img alt="Stock" class="screenshot" src="{{docs_base_url}}/assets/old_images/erpnext/accounting-for-stock-2.png">
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**General Ledger**
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<img alt="Leger" class="screenshot" src="{{docs_base_url}}/assets/old_images/erpnext/accounting-for-stock-3.png">
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As stock balance increases through Purchase Receipt, "Store" and "Fixed Asset
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Warehouse" accounts are debited and a temporary account "Stock Receipt But Not
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@ -162,7 +162,7 @@ Purchase Invoice for the same. The general ledger entries are as follows:
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**General Ledger**
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<img alt="General" class="screenshot" src="{{docs_base_url}}/assets/old_images/erpnext/accounting-for-stock-4.png">
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Here "Stock Received But Not Billed" account is debited and nullified the
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effect of Purchase Receipt.
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@ -220,11 +220,11 @@ at $300. Following are the details of Delivery Note:
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**Stock Ledger**
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<img alt="Stock" class="screenshot" src="{{docs_base_url}}/assets/old_images/erpnext/accounting-for-stock-5.png">
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**General Ledger**
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<img alt="General" class="screenshot" src="{{docs_base_url}}/assets/old_images/erpnext/accounting-for-stock-6.png">
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As item is delivered from "Stores" warehouse, "Stores" account is credited and
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equal amount is debited to the expense account "Cost of Goods Sold". The
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@ -254,11 +254,11 @@ of the Sales Invoice are same as the above Delivery Note.
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**Stock Ledger**
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<img alt="Stock" class="screenshot" src="{{docs_base_url}}/assets/old_images/erpnext/accounting-for-stock-7.png">
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**General Ledger**
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<img alt="General" class="screenshot" src="{{docs_base_url}}/assets/old_images/erpnext/accounting-for-stock-8.png">
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Here, apart from normal account entries for invoice, "Stores" and "Cost of
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Goods Sold" accounts are also affected based on the valuation amount.
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@ -292,11 +292,11 @@ Goods Sold" accounts are also affected based on the valuation amount.
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**Stock Ledger**
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<img alt="Stock" class="screenshot" src="{{docs_base_url}}/assets/old_images/erpnext/accounting-for-stock-9.png">
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**General Ledger**
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<img alt="General" class="screenshot" src="{{docs_base_url}}/assets/old_images/erpnext/accounting-for-stock-10.png">
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* * *
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@ -327,11 +327,11 @@ Goods Sold" accounts are also affected based on the valuation amount.
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**Stock Ledger**
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<img alt="Stock" class="screenshot" src="{{docs_base_url}}/assets/old_images/erpnext/accounting-for-stock-11.png">
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**General Ledger**
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<img alt="Stock" class="screenshot" src="{{docs_base_url}}/assets/old_images/erpnext/accounting-for-stock-12.png">
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* * *
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@ -364,8 +364,10 @@ Goods Sold" accounts are also affected based on the valuation amount.
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**Stock Ledger**
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<img alt="Stock" class="screenshot" src="{{docs_base_url}}/assets/old_images/erpnext/accounting-for-stock-13.png">
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**General Ledger**
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<img alt="Stock" class="screenshot" src="{{docs_base_url}}/assets/old_images/erpnext/accounting-for-stock-14.png">
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{ next }
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