From 456f0ab570fbf86173037779a16b566399c06c4e Mon Sep 17 00:00:00 2001 From: Priya Date: Wed, 4 Sep 2013 17:48:54 +0530 Subject: [PATCH] [docs] screenshots added --- .../accounts/docs.user.accounts.closing.md | 11 ++++++- .../docs.user.accounts.journal_voucher.md | 7 +++++ .../accounts/docs.user.accounts.payments.md | 1 + .../accounts/docs.user.accounts.reports.md | 30 +++++++++++++++++++ .../docs.user.accounts.sales_invoice.md | 5 ++-- docs/user/setup/docs.user.setup.accounting.md | 20 +++++++++++++ 6 files changed, 70 insertions(+), 4 deletions(-) diff --git a/docs/user/accounts/docs.user.accounts.closing.md b/docs/user/accounts/docs.user.accounts.closing.md index a825918120..7daee92844 100644 --- a/docs/user/accounts/docs.user.accounts.closing.md +++ b/docs/user/accounts/docs.user.accounts.closing.md @@ -3,7 +3,7 @@ "_label": "Closing a Financial Period" } --- -At the end of every year (or quarter or maybe even monthly) after you complete your auditing, you close your books of accounts. This means that you make all your special entries like: +At the end of every year or (quarterly or maybe even monthly), after completing auditing, you close your books of accounts. This means that you make all your special entries like: - Depreciation - Change in value of Assets @@ -18,4 +18,13 @@ In ERPNext after making all the special entries via Journal Voucher, you can mak > Accounts > Tools > Period Closing Voucher + + +![Period Closing](img/period-closing.png) + + + + + + The Period Closing Voucher will make accounting entries (GL Entry) making all your Income and Expense Accounts zero and transferring the balance to the Account you define. \ No newline at end of file diff --git a/docs/user/accounts/docs.user.accounts.journal_voucher.md b/docs/user/accounts/docs.user.accounts.journal_voucher.md index 650f4e3124..5ab60e0556 100644 --- a/docs/user/accounts/docs.user.accounts.journal_voucher.md +++ b/docs/user/accounts/docs.user.accounts.journal_voucher.md @@ -9,6 +9,13 @@ To create a Journal Voucher go to: > Accounts > Journal Voucher > New Journal Voucher + + +![Journal Voucher](img/journal-voucher.png) + + + + In a Journal Voucher, you must select. - Type of Voucher from the drop down.
 diff --git a/docs/user/accounts/docs.user.accounts.payments.md b/docs/user/accounts/docs.user.accounts.payments.md index ce81073df8..5f6e7ff6f9 100644 --- a/docs/user/accounts/docs.user.accounts.payments.md +++ b/docs/user/accounts/docs.user.accounts.payments.md @@ -55,6 +55,7 @@ Select your “Bank” Account and enter the dates of your statement. Here you w By doing this you will be able to sync your bank statements and entries into the system. + --- ## Managing Outstanding Payments diff --git a/docs/user/accounts/docs.user.accounts.reports.md b/docs/user/accounts/docs.user.accounts.reports.md index 9d4ec1b7bc..24fb3b36e0 100644 --- a/docs/user/accounts/docs.user.accounts.reports.md +++ b/docs/user/accounts/docs.user.accounts.reports.md @@ -9,6 +9,16 @@ Some of the major accounting reports are: General Ledger is based on the table GL Entry and can be filtered by Account and between a period. This will help you get a full update for all entries done in that period for that Account. + + + +![General Ledger](img/general-ledger.png) + + + + + + ### Trial Balance  Trial Balance is the list of Account balances for all your Accounts (“Ledger” and “Group”) on a particular date. For each Account it will give you the: @@ -18,14 +28,34 @@ Trial Balance is the list of Account balances for all your Accounts (“Ledger - Credits - Closing + +![Trial Balance](img/trial-balance.png) + + + + The sum of all closing balances in a Trial Balance must be zero. ### Accounts Payable and Accounts Receivable (AP / AR) These reports help you to track the outstanding invoices sent to Customer and Suppliers. In this report, you will get your outstanding amounts period wise. i.e. between 0-30 days, 30-60 days and so on. + + +![Query Report](img/query-report-accounts-payable.png) + + + + You can also get your payables and receivables from direct reports on Sales Invoice and Purchase Invoice. ### Sales and Purchase Register In this report, each tax Account is transposed in columns.For each Invoice and invoice Item, you will get the amount of individual tax that has been paid, based on the Taxes and Charges table. + + + +![Query Report Sales Register](img/query-report-sales-register.png) + + + diff --git a/docs/user/accounts/docs.user.accounts.sales_invoice.md b/docs/user/accounts/docs.user.accounts.sales_invoice.md index fff37a57d4..e887936591 100644 --- a/docs/user/accounts/docs.user.accounts.sales_invoice.md +++ b/docs/user/accounts/docs.user.accounts.sales_invoice.md @@ -15,13 +15,12 @@ or from the “Make Sales Invoice” button in the Sales Order or Delivery Note. - - - +
![Sales Invoice](img/sales-invoice.png) +
diff --git a/docs/user/setup/docs.user.setup.accounting.md b/docs/user/setup/docs.user.setup.accounting.md index baa05851df..f3530f8e23 100644 --- a/docs/user/setup/docs.user.setup.accounting.md +++ b/docs/user/setup/docs.user.setup.accounting.md @@ -21,6 +21,14 @@ The Chart of Accounts helps you to answer: > Tip: If you can’t read a Balance Sheet (I confess it took me a long time to figure this out) it's a good opportunity to start learning about this. It will be worth the effort. You can also take the help of your accountant to setup your Chart of Accounts. +Financial statement of your company is easily viewable in ERPNext. An Example of a financial statement is given below: + + + +![Financial Analytics Balance Sheet](img/financial-analytic-bs.png) + + + To edit your Chart of Accounts in ERPNext go to: > [Accounts](docs.user.accounts.html) > Chart of Accounts @@ -49,6 +57,18 @@ Profit and Loss is the group of Income and Expense accounts that represent your Unlike Balance sheet accounts, Profit and Loss accounts (or PL accounts) do not represent net worth (assets), but rather represent the amount of money spent and collected in servicing customers during the period. Hence at the beginning and end of your Fiscal Year, they become zero. +In ERPNext it is easy to create a Profit and Loss analysis chart. An example of a Profit and Loss analysis chart is given below: + + + + +![Financial Analytics Profit and Loss](img/financial-analytics-pl.png) + + + + + + (On the first day of the year you have not made any profit or loss, but you still have assets, hence balance sheet accounts never become zero at the beginning or end of a period) ### Groups and Ledgers