Help pages for Attendance (#10634)

* Help pages for Schools setup

* Documentation of Schools module

* Help pages for Student

* Help pages for Student

* Help pages for Schools Student and Admission Module

* Documentation for Schools Attendance

erpnext/docs/user/manual/en/schools/Assessment/assessment_criteria_group.md

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+#

erpnext/docs/user/manual/en/schools/Attendance/index.md

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+#Attendance
+
+
+### Topics
+
+{index}

erpnext/docs/user/manual/en/schools/Attendance/index.txt

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+student-attendance
+student-leave-application
+student-attendance-tool

erpnext/docs/user/manual/en/schools/Attendance/student-attendance-tool.md

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+# Student Attendance Tool
+
+The Student Attendance tool allow you to bulk update the attendance for students based on **Student Group and Course Schedule**.
+
+To mark the **Attedance* based on Student Group select the group based on 
+
+**1. Batch
+  2. Course
+  3. Activity **
+
+Student detials will be autofetched and you can mark the attendance of the given date. 
+
+<img class="screenshot" alt="Student Attendance" src="/docs/assets/img/schools/setup/student-attendance-tool.gif">
+
+{next}

erpnext/docs/user/manual/en/schools/Attendance/student-attendance.md

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+# Student Attendance
+
+Attendance doctype allows you to track and manage attendance of a student in all the days at any time. The Attendance module is designed to help teachers easily mark student attendance during class. 
+
+Attendance Records can be created against Student on daily basis.
+
+To create Attendance record :
+
+Select the **Student, Course Schedule and Student Group** for which attendance is to be marked for the given date. Set the Status to Present/Absent and save. 
+
+<img class="screenshot" alt="Student Attendance" src="/docs/assets/img/schools/schedule/student-attendance.gif">
+
+**Student Attendance tool** can be used for bulk updation of the attendance based on **Batch, Course or Activity**.
+
+{next}

erpnext/docs/user/manual/en/schools/Attendance/student-leave-application.md

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+#Student Leave Application 
+
+ERPNext allows you to record the leave application for a student. 
+
+To create a Student Leave application record, enter the Student and the date for the leave is applied and save.
+
+<img class="screenshot" alt="Student Attendance" src="/docs/assets/img/schools/schedule/student-leave-application.gif">
+
+Incase the student is not attending the school in order to participate or represent school in any event, he/she can be mark as present from the Leave Application itself. 
+
+Once a Leave Application is recorded for a student it will not be recorded in the absent student report as he has applied for a leave. 
+
+{next}

erpnext/docs/user/manual/en/schools/admission/index.md

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 # Admission
 
-This section contains student admission related documents.
+The Admission section allow you to create all records starting from Student application till the program enrollment. Below is the list of documents for Student addmission.
 
 ### Topics
 

erpnext/docs/user/manual/en/schools/admission/index.txt

@@ -1,2 +1,4 @@
+student-admission
 student-applicant
-program-enrollment
+program-enrollment
+program-enrollment-Tool

erpnext/docs/user/manual/en/schools/admission/program-enrollment-tool.md

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+# Program Enrollment Tool
+
+The Program Enrollment tool allows the bulk enrollment of the **Student Applicants** in a Program. 
+
+
+You can create the the Program Enrollment for :
+
+1. **Student Applicants** >> List of Student Applicants will be fetched for the selected **Program** and **Academic year**.
+
+<img class="screenshot" alt="Student Applicant Enrollment" src="/docs/assets/img/schools/admission/program-enrollment-tool.gif">
+
+2. **Program Enrollment** >> You can bulk update the **Program** for the students from one academic year to another in the same **Program** or a new **Program**.
+
+<img class="screenshot" alt="Student Applicant Enrollment" src="/docs/assets/img/schools/admission/program-enrollment-tool01.gif">
+
+{next}

erpnext/docs/user/manual/en/schools/admission/program-enrollment.md

@@ -1,7 +1,12 @@
 # Program Enrollment
 
-This form allows you to enroll a student to a program. A student can be enrolled to multiple programs.  
+Program Enrollment describes an educational model where students must complete a  defined set of courses towards their academic objective in a specified sequence. Enrollment is a program driven process in which the student select the Program to enrol for in a Academic Year. 
 
-<img class="screenshot" alt="Student Applicant Enrollment" src="/docs/assets/img/schools/admission/program-enrollment.png">
+Once a student have applied for the **Program** and the application is approved, the program enrollment is done for that student. 
+
+<img class="screenshot" alt="Student Applicant Enrollment" src="/docs/assets/img/schools/admission/program-enrollment.gif">
+
+- A student can be enrolled in multiple Course for a program in a given academeic year. 
+- Based on the Fee structure selected at the time of enrollment Fee detials are created of the student.
 
 {next}

erpnext/docs/user/manual/en/schools/admission/student-applicant.md

@@ -18,7 +18,9 @@ You can Approve or Reject a student applicant. By accepting a student applicant
 	and will not allow you to change the application status unless the student record is deleted.
 
 ### Student Enrollment
+Once the form is submitted you can either approve or reject the application form.
 
+<img class="screenshot" alt="Student Applicant Enrollment" src="/docs/assets/img/schools/admission/student-application-actions.png">
 
 Once you approve a Student Applicant you can enroll them to a program. When you click the 'Enroll' buttom,
 the system shall create a student against that applicant and redirect you to the [Program Enrollment form](/docs/user/manual/en/schools/student/program-enrollment.html).

erpnext/docs/user/manual/en/schools/admission/student_admission.md

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+# Student Admission
+
+The admission process begins with filling the admission form. The Student Admission record enables to intitate your admission process for a given **Academic year**. ERPNext admission module allow you to create an admission record which can be then published on the ERPNext generate website. 
+
+To create a Student Admission record  go to :
+
+**Schools** >> **Admissions** >> **Student Admission** >>
+
+
+<img class="screenshot" alt="Student Applicant" src="/docs/assets/img/schools/student/student-admission.gif">
+
+
+Once a admission record is created it can be published on the website and the student can apply from the web portal itself. 

erpnext/docs/user/manual/en/schools/index.md

@@ -1,7 +1,7 @@
 # Schools
 
 
-The School Modules is designed to meet requirements of Schools, Colleges & Educational Institutes.
+The School Modules in ERPNext is designed to meet requirements of Schools, Colleges & Educational Institutes. This is a centralized system, which maintains and updates all the activities related to an Institution. This will ease the process of each and every aspect of a School, be it Students, Admission, Examination and Fee.
 
 <img class="screenshot" alt="Fees Section" src="/docs/assets/img/schools/module.png">
 

erpnext/docs/user/manual/en/schools/index.txt

@@ -1,6 +1,7 @@
 student
 admission
+Attendance
 schedule
 fees
 setup
-assessment
+Assessment

erpnext/docs/user/manual/en/schools/schedule/student-attendance.md

@@ -1,7 +0,0 @@
-# Student Attendance
-
-Maintains attendance record of the student. Attendance Records can be created against Course Schedules.
-
-<img class="screenshot" alt="Student Attendance" src="/docs/assets/img/schools/schedule/student-attendance.png">
-
-{next}

erpnext/docs/user/manual/en/schools/setup/academic-term.md

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 # Academic Term
 
+An academic term (or simply "term") is a portion of an academic year, the time during which an educational institution holds classes. The schedules adopted vary widely. The academic term can be a quater, trimester or a semester.
+
+The **Academic term** form in ERPNext enables you to create academic terms within in a year. Based on the term schedule enter the start and end date for the schedule and generate the term for a Academic year.
+
 <img class="screenshot" alt="Academic Term" src="/docs/assets/img/schools/setup/academic-term.png">
 
 

erpnext/docs/user/manual/en/schools/setup/academic-year.md

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 # Academic Year
 
+An academic year is a period of time which schools, colleges and universities use to measure a quantity of study.
+
+The **Academic year** form have the Start and End date for the Academic year.
+
 <img class="screenshot" alt="Academic Year" src="/docs/assets/img/schools/setup/academic-year.png">
 
-{next}
+**Student group** link is given to view or add the respective groups to the Academic year.
+
+{next} 

erpnext/docs/user/manual/en/schools/setup/course.md

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 # Course
 
+ A course is a unit of teaching that typically lasts one academic term, is led by one or more instructors (teachers or professors), and has a fixed number of students. Students may receive a grade and academic credit after completion of the course.
+
+To create a **Course** enter the Course name and Code. Code for the course should be unique for every course. You can also link the department under which the course is conducted.
+
 <img class="screenshot" alt="Course" src="/docs/assets/img/schools/setup/course.png">
 
+Once a **Course** is created, a course schedule can defined for the same.
+
+<img class="screenshot" alt="Course" src="/docs/assets/img/schools/setup/Course.gif">
+
+The Course form is further linked to **Program, Student Group and Assessment Plan** doctypes. The links allow to view/create the related documents for a **Course**.
+
 {next}

erpnext/docs/user/manual/en/schools/setup/index.md

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 # Setup
 
+The Setup section of Schools module provides facility to make some basic configuration. Below are doctypes for basic configuration.
+
 <img class="screenshot" alt="Setup Section" src="/docs/assets/img/schools/setup/setup-section.png">
 
 ### Topics

erpnext/docs/user/manual/en/schools/setup/index.txt

@@ -2,5 +2,8 @@ course
 program
 instructor
 room
+student-category
+student-batch-name
 academic-term
-academic-year
+academic-year
+school-settings

erpnext/docs/user/manual/en/schools/setup/instructor.md

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 # Instructor
 
+An instructoe is a teacher, or professor, of a specialised subject that involves skill. 
+
+You can create an Instructor and link it to the Employee master and a Departmemt.
+
 <img class="screenshot" alt="Instructor" src="/docs/assets/img/schools/setup/instructor.png">
 
+An **Instructor** is further linked to a **Course Schedule**, where you can define the schedule for a **Course** for a give date and **Room no**.
+
+<img class="screenshot" alt="Instructor" src="/docs/assets/img/schools/setup/instructor.gif">
+It is also linked to **Student group** where an **Instructor** is assigned to the Student group.
+
+<img class="screenshot" alt="Instructor" src="/docs/assets/img/schools/setup/student-group-instructor.gif">
+
+An **Instructor** is also linked to an **Assesment Plan** for a Student group. The Instructor can be an Examiner or the supervisor for the assesment. 
+
 {next}

erpnext/docs/user/manual/en/schools/setup/program.md

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 # Program
 
+An educational program is a program written by the institutions which determines the learning progress of each subject in all the stages of formal education.
+
+To create a Program go to :
+
+###Schools >> Setup >> Program >> New Program
+
+Enter a unique code for every **Program**. You can also link the **Program** to the department under which it is conducted.
+
 <img class="screenshot" alt="Program" src="/docs/assets/img/schools/setup/program.png">
 
+Add the relevant Course and the Fee details for a program. 
+
+<img class="screenshot" alt="Program" src="/docs/assets/img/schools/setup/course-fee-program.png">
+
+The Program Doctype is further linked to the **Student applicant**, **Program enrollment, Student group, Fee structre and Fee**. The links allow to view or create the related document for a Program.
+
 {next}

erpnext/docs/user/manual/en/schools/setup/room.md

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 # Room
 
+A classroom is a space (room or lab) where you want to schedule courses or examinations. A room in an educational institute can be a Class room, a laboratory or a Examination hall.
+
+The Room doctype allows you to record the room number and the seating capacity for a classroom. Once a room is created Course schedule link is provided in the Room doctype to view or add the course schedule for the classroom. 
 
 <img class="screenshot" alt="Room" src="/docs/assets/img/schools/setup/room.png">
 
+The course schedule validate the availability of the Room number and an alert message is shown if there is an overlap for the Room number for a given time slot.
+
+<img class="screenshot" alt="Room" src="/docs/assets/img/schools/setup/Course-schedule-error.png">
+
+The Room number is further linked to the Assesment plan. It validates the availability of examination room for the assessment to be held for a given date and time.
+
+<img class="screenshot" alt="Room" src="/docs/assets/img/schools/setup/Room-Assesment-plan.png">
+
 {next}

erpnext/docs/user/manual/en/schools/setup/school-settings.md

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+#School Settings
+
+The Schools settings page allow you to setup basic settings like **Academic Year and Term** for the Schools setup. 
+
+<img class="screenshot" alt="Student" src="/docs/assets/img/schools/student/schools.png">
+
+The checkbox to Validate Batch for Students in Student Group enables the Student Batch validation for every Student from the Program Enrollment for the **Batch** based on **Student Group** 
+
+<img class="screenshot" alt="Student" src="/docs/assets/img/schools/student/student-batch-validation.gif">
+
+You can enable the validation of Course for every Student from the enrolled Courses in Program Enrollment,for Course based Student Group by checking the settings for **Validate Enrolled Course for Students in Student Group**
+
+<img class="screenshot" alt="Student" src="/docs/assets/img/schools/student/student-course-validation.gif">
+
+{next}

erpnext/docs/user/manual/en/schools/setup/student-batch-name.md

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+# Student Batch
+
+Student batch is a collection of students from Student Groups. **Student batch** allows you to create **Student Group** based on a batch. When a student is enrolled for a **Program**, the Student batch is selected to enroll the student for the given Program and batch 
+
+<img class="screenshot" alt="Student" src="/docs/assets/img/schools/student/student-batch.gif">
+
+You can also get a **Student Batch-Wise Attendance** report to view the number of student present from the Batch.
+
+
+{next}

erpnext/docs/user/manual/en/schools/setup/student-category.md

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+# Student Category
+
+Student Category doctype allow you to classify student based various categories. In Institutions, there may be fee concession for some categories such as Handicapped students, foreign, nationals, reserved category by the government etc.
+
+To create Student category go to Setup >> Student Category >> New.
+
+We can create new student category by adding a name and save it
+
+<img class="screenshot" alt="Student" src="/docs/assets/img/schools/student/student-category.gif">
+
+
+{next}

erpnext/docs/user/manual/en/schools/student/guardian.md

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+#Guardian
+
+The Guardian doctype allows you to record the guardian details for a **Student**.
+
+<img class="screenshot" alt="Student" src="/docs/assets/img/schools/student/guardian.png">
+
+The email id added in the **Guardian** detail can be linked to a email group for sending newsletter or announcements.
+
+{next}

erpnext/docs/user/manual/en/schools/student/index.txt

@@ -1,5 +1,6 @@
 student
+guardian
 student-log
 student-batch
 student-group
-student-group-creation-tool
+student-group-creation-tool

erpnext/docs/user/manual/en/schools/student/student-batch.md

@@ -1,7 +1,10 @@
 # Student Batch
 
-Student batch is a collection of students from Student Groups.
+Student batch is a collection of students from Student Groups. **Student batch** allows you to create **Student Group** based on a batch. When a student is enrolled for a **Program**, the Student batch is selected to enroll the student for the given Program and batch 
+
+<img class="screenshot" alt="Student" src="/docs/assets/img/schools/student/student-batch.gif">
+
+You can also get a **Student Batch-Wise Attendance** report to view the number of student present from the Batch.
 
-<img class="screenshot" alt="Student" src="/docs/assets/img/schools/student/student-batch.png">
 
 {next}

erpnext/docs/user/manual/en/schools/student/student-group-creation-tool.md

@@ -1,8 +1,17 @@
 # Student Group Creation Tool
 
-This tool allows you to create student groups in bulk. You can specify multiple parameters to create them.
+The Student group creation tool allows you to create student groups in bulk. 
 
+To create Student group using this tool go to 
 
-<img class="screenshot" alt="Student Group Creation Tool" src="/docs/assets/img/schools/student/student-group-creation-tool.png">
+##Schools >>Student >> Student Group creation tool
+
+Select the **Academic Term** and the **Program** for which a student group is to be created. 
+
+<img class="screenshot" alt="Student Group Creation Tool" src="/docs/assets/img/schools/student/student-group-creation-tool.gif">
+
+By default the student group is created based on the **Course** only. The check box for "Separate course based Group for every Batch" allows you to create batchwise Student groups for a course.
+
+You can leave it unchecked if you don't want to consider batch while making course based groups.
 
 {next}

erpnext/docs/user/manual/en/schools/student/student-group.md

@@ -1,8 +1,22 @@
 # Student Group
 
-A student group is a collection of students taking a same course. You can create Course Schedules and Examinations against a Student Group.
-A student group needs to be created for every course in a particular academic term and academic year.
+A student group is a collection of students taking same course. You can create Course Schedules and Examinations against a Student Group.
+
+A Student Group needs to be created for every course for **Academic Term** and **Academic Year**. The student group can be create based on **Batch, Course and Activity**. 
+
+To create a Student Group go to:
+
+Schools >> Student >> New Student Group 
+
+<img class="screenshot" alt="Student Group" src="/docs/assets/img/schools/student/Student-group.gif">
+
+To create a Student group based on **Batch**, select the **Progam** and **Batch**, where as to create a Student group based on **Course**, you will only have to select the Course Code. Creating a student group based on activity allows you to group of student for events and activities happening in the institute. 
+
+Once a student group is created you can mark attendance for the group. 
+
+<img class="screenshot" alt="Student Group" src="/docs/assets/img/schools/student/student-group-attendance.gif">
+
+You can also update the **Email Group** for the Student Group. Click on Update Email Group to add all the email ids of the gaurdians in the respective email group and **Newsletter** can be created and sent to the Email group.
 
-<img class="screenshot" alt="Student Group" src="/docs/assets/img/schools/student/student-group.png">
 
 {next}

erpnext/docs/user/manual/en/schools/student/student-log.md

@@ -1,6 +1,7 @@
 # Student Log
 
-You can make a note of student activities using student log.
+The Student log Doctype enables you to add and edit addtional information for a student.
+You can make a note of student activities using Student log.
 Logs can be categorised as 'General', 'Academic', 'Medical' or 'Achievement'
 
 <img class="screenshot" alt="Student" src="/docs/assets/img/schools/student/student-log.png">

erpnext/docs/user/manual/en/schools/student/student.md

@@ -1,10 +1,12 @@
 # Student
 
 A Student is a person who has enrolled at your institute and you have accepted their application.
-The student doctype maintains personal details of the student.
-
-You can view everything related to a particular student on this page. Eg : Fees, Student Group, etc
+The Student doctype maintains detials like personal information, date of birth, address etc. It also records the **Guardian** and sibling details. 
 
 <img class="screenshot" alt="Student" src="/docs/assets/img/schools/student/student.png">
+The student is enrolled in a **Program** when the application is approved. Once the enrollement is done the **Student Applicant** status is update to Admitted.
 
-{next}
+You can view every doctype created for a particular student. Eg : Fees, Student Group, etc
+
+
+{next}