[docs] 5 step setup folder added

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Priya 2013-10-03 16:54:26 +05:30
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"_label": "User Guide", "_label": "User Guide",
"_toc": [ "_toc": [
"docs.user.intro", "docs.user.intro",
"docs.user.five",
"docs.user.implement", "docs.user.implement",
"docs.user.setup", "docs.user.setup",
"docs.user.selling", "docs.user.selling",
@ -17,7 +18,7 @@
"docs.user.tools", "docs.user.tools",
"docs.user.customize", "docs.user.customize",
"docs.user.knowledge" "docs.user.knowledge"
], ],
"_no_toc": 1 "_no_toc": 1
} }
--- ---
@ -29,6 +30,9 @@ Contents
1. [Open Source](docs.user.intro.open_source.html) 1. [Open Source](docs.user.intro.open_source.html)
1. [Ways to get started](docs.user.intro.try.html) 1. [Ways to get started](docs.user.intro.try.html)
1. [Getting Help](docs.user.help.html) 1. [Getting Help](docs.user.help.html)
1. [Five-Day-Setup](docs.user.five.html)
1. [Day-1](docs.user.five.day_1.html)
1. [Day-2](docs.user.five.day_2.html)
1. [Implementation](docs.user.implement.html) 1. [Implementation](docs.user.implement.html)
1. [Implementation Strategy](docs.user.implement.strategy.html) 1. [Implementation Strategy](docs.user.implement.strategy.html)
1. [Concepts](docs.user.implement.concepts.html) 1. [Concepts](docs.user.implement.concepts.html)
@ -154,4 +158,3 @@ Contents
1. [DocType Definitions](docs.user.knowledge.doctype.html) 1. [DocType Definitions](docs.user.knowledge.doctype.html)
1. [Attachment and CSV Files](docs.user.knowledge.attachment_csv.html) 1. [Attachment and CSV Files](docs.user.knowledge.attachment_csv.html)
1. [Format using Markdown](docs.user.knowledge.markdown.html) 1. [Format using Markdown](docs.user.knowledge.markdown.html)

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---
{
"_label": "Day-1"
}
---
Login to your ERPNext account with the User ID and Password sent through the mail.
After logging into your account you will receive a pop-up form to fill. Please fill this form. Select the abbreviation you would wish to have for your company. The abbreviation selected here will be used in naming most of the business documents.
#### Form Part I
![1st Form](img/firstdaysetup_1.png)
<br>
#### Form Part II
<br>
To understand about Company Financial Year or Fiscal Year visit [Fiscal Year](docs.user.knowledge.fiscal_year.html)
![1st Form](img/firstdaysetup_2.png)
After filling this form, you will get a pop-up message for completing the set-up process. Click on the Setup button. The Setup page will appear.
<br>
#### Setup Page - Customer
The Organisation details are updated in ERPNext, after filling the first form. Go directly to the Customer Icon.
![Customer](img/firstdaysetup_customer.png)
<br>
After clicking on Customer, a new form will appear.
<br>
![Customer](img/firstdaysetup_customer_1.png)
To see how customer details are added, visit [Customer](docs.user.selling.customer.html). Create 5 new customer records in the system.
Now proceed to make an Item. To go to the main menu, click on erpnext icon which is on the left hand corner of the page. On the main menu page, click on Setup
![Main Menu](img/firstdaysetup_main_menu.png)
<br>
#### Setup Page - Item
On the setup page go to Item.
![Item](img/firstdaysetup_item.png)
Create a new Item. An Item is your company's product or a service.The term Item is applicable to your core products as well as your raw materials. It can be a product or service that you buy/sell from your customers/ suppliers.
Filling Item details is an important step in ERPNext. Do not postpone this step. After clicking on Item, make a new Item.
![Item](img/firstdaysetup_item_1.png)
To understand how to fill an Item in detail, visit [Item](docs.user.stock.item.html). Add 5 item records to ERPnext. After adding these records, go back to the Setup Page and add Suppliers.
<br>
#### Setup Page - Suppliers
<br>
On the Setup page go to Supplier.
![Supplier](img/firstdaysetup_supplier.png)
<br>
Suppliers are companies or individuals who provide you with products or services. They are treated in exactly the same manner as Customers in ERPNext. Create a new Supplier record.
![Supplier](img/firstdaysetup_supplier_1.png)
To understand how to fill Supplier details, visit [Supplier](docs.user.buying.supplier.html).
If you wish to import your list of customers and suppliers directly to ERPNext, you can do that via the Data Import Tool.
To upload Customers or suppliers in bulk, go to the Data Import Tool.
> Note: The data import format is case-sensitive. The file will not be processed if there are any spelling mistakes or deviations from the default values.
To understand how to import data, visit [Importing Data](docs.user.setup.data_import.html).

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---
{
"_label": "Day-2"
}
---
#### Setup Page- Accounts
Go to the Accounts icon and make ledgers under Chart of Accounts.
![Accounts](img/seconddaysetup_accounts.png)
<br>
Create acccounting ledgers.
![Tree](img/seconddaysetup_tree.png)
<br>
To begin Opening Entries, go to 'Opening Accounts and Stock' on the Setup Page.
<br>
![Ledger](img/seconddaysetup_accounts_jv.png)
<br>
To understand how to create opening entries in detail visit [Opening Entry](docs.user.setup.opening.html).
#### Opening Stock
You can upload your opening stock in the system using Stock Reconciliation. Stock Reconciliation will update your stock for any given Item.
![Stock Opening](img/seconddaysetup_stock_opening.png)
<br>
To understand Stock Opening in detail visit [Opening Stock](docs.user.accounts.opening_stock.html).
#### Setup Page - HR Setup
To setup HR, begin by creating individual employee records.
![Employee](img/seconddaysetup_hr.png)
To fill the Employee Form, refer to [Employee](docs.user.hr.employee.html)
To complete the remaining HR-Setup, see [Human Resources](docs.user.hr.html)

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---
{
"_label": "Five-Day Setup",
"_toc": [
"docs.user.five.day_1",
"docs.user.five.day_2"
]
}
---
Welcome to ERPNext. To be able to setup ERPNext account successfully, a five-day-setup process is recommended. Perform the 5-days-setup instructions and sail through the ERPNext implementation.
The setup help is divided into day-wise instructions for 5 consecutive days. Day 1 will cover the following topics:
#### Day 1
- Company Setup
- Customer Setup
- Item Setup
- Supplier Setup
- Data Import Tool
#### Day 2
- Opening Accounts
- Opening Stock
- HR Setup
#### Day 3
- Sales Cycle
- Purchase Cycle
- Manufacturing Cycle
#### Day 4
- Fulfillment Cycle- Inventory, Delivery Note, Warehouse etc
- Accounts
#### Day 5
- Billing
- Payments
- HR Reports

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@ -45,6 +45,14 @@ ERPNext will help you set and manage budgets on your Cost Centers. This is usefu
Budgets are also great for planning purposes. When you are making plans for the next financial year, you would typically target a revenue based on which you would set your expenses. Setting a budget will ensure that your expenses do not get out of hand, at any point, as per your plans. Budgets are also great for planning purposes. When you are making plans for the next financial year, you would typically target a revenue based on which you would set your expenses. Setting a budget will ensure that your expenses do not get out of hand, at any point, as per your plans.
You can define it in the Cost Center. If you have seasonal sales you can also define a budget distribution that the budget will follow. You can define it in the Cost Center. If you have seasonal sales you can also define a budget distribution that the budget will follow.
> Accounts > Budget Distribution > New Budget Distribution
![Budget Distribution](img/budgeting.png)
#### Budget Actions #### Budget Actions

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ERPNext has a role-based permission system, which means that you can assign Roles to Users, and permissions on Roles.Each ERPNext user has a Profile. The Profile contains the users email and authentication and can be set from: ERPNext has a role-based permission system, which means that you can assign Roles to Users, and permissions on Roles.Each ERPNext user has a Profile. The Profile contains the users email and authentication and can be set from:
> Setup > Users and Permissions > Users > Setup > Profile
#### Step 1: Adding a new User #### Step 1: Adding a new User

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- **Item Name:** Item name is the actual name of your product or service. - **Item Name:** Item name is the actual name of your product or service.
- **Item Code:** Item Code is a short-form to denote your Item. If you have very few Items, it is advisable to keep the Item Name and the Item Code same. This helps new users to recognise and update Item details in all transactions. In case you have lot of Items with long names and the list runs in hundreds, it is advisable to code. To understand naming Item codes see [Item Codification](docs.user.setup.codification.html) - **Item Code:** Item Code is a short-form to denote your Item. If you have very few Items, it is advisable to keep the Item Name and the Item Code same. This helps new users to recognise and update Item details in all transactions. In case you have lot of Items with long names and the list runs in hundreds, it is advisable to code. To understand naming Item codes see [Item Codification](docs.user.setup.codification.html)
- **Item Group:** Item Group is used to categorize an Item under various criterias like products, raw materials, services, sub-assemblies, consumables or all Item groups. Create your default Item Group list under Setup> Item Group and pre-select the option while filling your New Item details under Item Group. - **Item Group:** Item Group is used to categorize an Item under various criterias like products, raw materials, services, sub-assemblies, consumables or all Item groups. Create your default Item Group list under Setup> Item Group and pre-select the option while filling your New Item details under [Item Group](docs.user.stock.item_group.html)
- **Default Unit of Measure:** This is the default measuring unit that you will use for your product. It could be in nos, kgs, meters, etc. You can store all the UOMs that your product will require under Set Up> Master Data > UOM. These can be preselected while filling New Item by using % sign to get a pop up of the UOM list. - **Default Unit of Measure:** This is the default measuring unit that you will use for your product. It could be in nos, kgs, meters, etc. You can store all the UOMs that your product will require under Set Up> Master Data > UOM. These can be preselected while filling New Item by using % sign to get a pop up of the UOM list.
- **Brand:** If you have more than one brand save them under Set Up> Master Data> Brand and pre-select them while filling a New Item. - **Brand:** If you have more than one brand save them under Set Up> Master Data> Brand and pre-select them while filling a New Item.