79 lines
3.1 KiB
Markdown
79 lines
3.1 KiB
Markdown
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Purchase Receipts are made when you accept material from your Supplier usually
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against a Purchase Order.
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You can also accept Purchase Receipts directly ( Set Purchase Order
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Required as “No” in Global Defaults).
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You can make a Purchase Receipt directly from:
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> Stock > Purchase Receipt > New Purchase Receipt
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or from a “Submitted” Purchase Order, by clicking on “Make Purchase Receipt”.
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<img class="screenshot" alt="Purchase Receipt" src="/assets/manual_erpnext_com/img/stock/purchase-receipt.png">
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### Rejections
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In the Purchase Receipt, you are required to enter whether all the materials
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you receive are of acceptable quality (in case you check). If you have any
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rejections, update the “Rejected Quantity” column in the Items table.
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If you reject, you are required to enter a “Rejected Warehouse” to indicate
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where you are storing the rejected Items.
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### Quality Inspections
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If for certain Items, it is mandatory to record Quality Inspections (if you
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have set it in your Item master), you will need to update the “Quality
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Inspection No” (QA No) column. The system will only allow you to “Submit” the
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Purchase Receipt if you update the “Quality Inspection No”.
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### UOM Conversions
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If your Purchase Order for an Item is in a different Unit of Measure (UOM)
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than what you stock (Stock UOM), then you will need to update the “UOM
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Conversion Factor”.
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### Currency Conversions
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Since the incoming Item affects the value of your inventory, it is important
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to convert it into your base Currency, if you have ordered in another
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Currency. You will need to update the Currency Conversion Rate if applicable.
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### Taxes and Valuation
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Some of your taxes and charges may affect your Items value. For example, a Tax
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may not be added to your Item’s valuation, because if you sell the Item, you
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will have to add the tax at that time. So make sure to mark all your taxes in
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the Taxes and Charges table correctly for accurate valuation.
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### Serial Numbers and Batches
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If your Item is serialized or batched, you will have to enter Serial Number
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and Batch in the Item's table. You are allowed to enter multiple Serial Numbers
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in one row (each on a separate line) and you must enter the same number of
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Serial Numbers as the quantity. You must enter each Batch number on a separate
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line.
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* * *
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#### What happens when the Purchase Receipt is “Submitted”?
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A Stock Ledger Entry is created for each Item adding the Item in the Warehouse
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by the “Accepted Quantity” If you have rejections, a Stock Ledger Entry is
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made for each Rejection. The “Pending Quantity” is updated in the Purchase
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Order.
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* * *
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#### Adding value to your Items post Purchase Receipt:
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Some times, certain expenses that add value to your purchased Items are known
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only after a while. Common example is, if you are importing the Items, you
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will come to know of Customs Duty etc only when your “Clearing Agent” sends
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you a bill. If you want to attribute this cost to your purchased Items, you
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will have to use the Landed Cost Wizard. Why “Landed Cost”? Because it
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represents the charges that you paid when it landed in your possession.
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{next}
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