2015-11-05 11:25:10 +00:00
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Payment done by the customer before accepting delivery of the product is an
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Advance Payment. For Orders of high value, the business houses expect to
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receive advance.
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__For Example:__ Consider a customer- Jane D'souza placing an order for a double
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bed costing $10000 She is asked to give some advance before the furniture
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house begins work on her order. She gives them $5000 in cash.
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Go to Accounts and open a new Journal Entry to make the advance entry.
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> Accounts > Documents > Journal Entry > New Journal Entry
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Mention the voucher type as cash voucher. This differs for different
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customers. If somebody pays by cheque the voucher type will be Bank Voucher.
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Then select the customer account and make the respective debit and credit
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entries.
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Since the customer has given $5000 as cash advance,it will be recorded as a
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credit entry against the customer. To balance it with the debit entry [Double
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accounting Entry] enter $5000 as debit against the company's cash account. In
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the row "Is Advance" click 'Yes'.
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#### Figure 1 : Journal Entry -Advance Entry
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2015-12-03 12:22:46 +00:00
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<img class="screenshot" alt="Advace Payment" src="{{docs_base_url}}/assets/img/accounts/advance-payment-1.png">
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2015-11-05 11:25:10 +00:00
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### Double Entry Accounting
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Double entry bookkeeping is a system of accounting in which every transaction
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has a corresponding positive and negative entry : debits and credits. Every
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transaction involves a [debit entry
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](http://www.e-conomic.co.uk/accountingsystem/glossary/debit)in one account
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and a [credit
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entry](http://www.e-conomic.co.uk/accountingsystem/glossary/credit) in another
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account. This means that every transaction must be recorded in two accounts;
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one account will be debited because it receives value and the other account
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will be credited because it has given value.
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#### Figure 2: Transaction and Difference Entry
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2015-12-03 12:22:46 +00:00
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<img class="screenshot" alt="Advace Payment" src="{{docs_base_url}}/assets/img/accounts/advance-payment-2.png">
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2015-11-05 11:25:10 +00:00
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Save and submit the JV. If this document is not saved it will not be pulled in
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other accounting documents.
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When you make a new Sales Invoice for the same customer, mention the advance
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in the Sales Invoice Form.
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To link the Sales Invoice to the Journal Entry which mentions the advance
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payment entry, click on ‘Get Advances Received’. Allocate the amount of
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advance in the advances table. The accounting will be adjusted accordingly.
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#### Figure 3: Receive Advance
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2015-12-03 12:22:46 +00:00
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<img class="screenshot" alt="Advace Payment" src="{{docs_base_url}}/assets/img/accounts/advance-payment-3.png">
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2015-11-05 11:25:10 +00:00
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Save and submit the Sales Invoice.
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